Record Retention & Destruction Policy

1. Purpose

The purpose of this Policy is to ensure that necessary records and documents of are adequately protected and maintained and to ensure that records that are no longer needed by University Jewish Chaplaincy or are of no value are discarded at the proper time. This Policy is also for the purpose of aiding employees of University Jewish Chaplaincy in understanding their obligations in retaining electronic documents – including e-mail, Web files, text files, sound and movie files, PDF documents, and all Microsoft Office or other formatted files.

2. Policy

This Policy represents the University Jewish Chaplaincy’s policy regarding the retention and disposal of records and the retention and disposal of electronic documents.

3. Administration

Attached as Appendix A is a Record Retention Schedule that is approved as the initial maintenance, retention and disposal schedule for physical records of University Jewish Chaplaincy and the retention and disposal of electronic documents. The {Insert Title of Policy Administrator} (the “Administrator”) is the officer in charge of the administration of this Policy and the implementation of processes and procedures to ensure that the Record Retention Schedule is followed.

Suspension of Record Disposal in Event of Litigation or Claims

In the event University Jewish Chaplaincy is served with any legal request for documents or any employee becomes aware of a governmental investigation or audit concerning University Jewish Chaplaincy or the commencement of any litigation against or concerning University Jewish Chaplaincy, such employee shall inform the Administrator and any further disposal of documents shall be suspended until shall time as the Administrator, with the advice of counsel, determines otherwise. The Administrator shall take such steps as is necessary to promptly inform all staff of any suspension in the further disposal of documents.

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