Safeguarding Policy

1. Introduction

This policy will enable University Jewish Chaplaincy to demonstrate its commitment to keeping safe the adults with whom it works alongside. University Jewish Chaplaincy acknowledges its duty to act appropriately to any allegations, reports or suspicions of abuse.

It is important to have the policy and procedures in place so that staff, volunteers, service users, and management can work to prevent abuse and know what to do in the event of abuse.

This Policy and Procedures has been drawn up in order to enable University Jewish Chaplaincy to:

a.         Promote good practice and work in a way that can prevent harm, abuse and coercion occurring.

b.         Ensure that any allegations of abuse or suspicions are dealt with appropriately and the person experiencing abuse is supported.

c.          Stop abuse occurring.

This Policy relates to the safeguarding of vulnerable adults. Vulnerable Adults are defined as:

d.         People aged 18 or over.

e.         Who suffer from special educational needs, are physically or mentally disabled, or suffer from illness.

f.          Who are or may be unable to take care of him or herself, or unable to protect him or herself against significant harmor exploitation.

The policy applies to all staff, including senior managers, management committee members, trustees, paid staff, volunteers, sessional workers, agency staff, students and anyone working on behalf of University Jewish Chaplaincy.

2. Aims

It is acknowledged that significant numbers of vulnerable adults are abused and it is important that University Jewish Chaplaincy has a Safeguarding adults Policy, a set of procedures to follow and puts in place preventative measures to try and reduce those numbers.

In order to implement the policy University Jewish Chaplaincy will work:

  • To promote the freedom and dignity of the person who has or is experiencing abuse.
  • To promote the rights of all people to live free from abuse and coercion.
  • To ensure the safety and well-being of people who do not have the capacity to decide how they want to respond to abuse that they are experiencing.
  • To manage services in a way which promotes safety and prevents abuse.
  • Recruit staff and volunteers safely, ensuring all necessary checks are made.
  • Provide effective management for staff and volunteers through supervision, support and training.
  • Will ensure that all management committee members, trustees, staff, volunteers, service users, and chaplains/families are familiar with this policy and procedures.
  • Will work with other agencies within the framework of the University Jewish Chaplaincy Policy and Procedures.
  • Will act with suitable confidentiality and will usually gain permission from service users before sharing information about them with another agency.
  • Will pass information to the Designated Named Person and/or the police when more than one person is at risk. For example: if the concern relates to a worker, volunteer or organisation who provides a service to vulnerable adults or children.
  • Will inform service users that where a person is in danger, a child is at risk or a crime has been committed then a decision may be taken to pass information to the Designated Named Person and/or the police without the service user’s consent.
  • Will make a referral to the Designated Named Person where applicable.
  • Will endeavor to keep up to date with national developments relating to preventing abuse and welfare of adults.
  • Will ensure that the Designated Named Person understands his/her responsibility to refer incidents of adult abuse to the relevant statutory agencies (Police/Adult and Culture Services Directorate)

The Designated Named Person for Safeguarding adults inName of Organisation is:

Sophie Dunoff
T: 020 8343 5678
M: 07946 487 793

The Deputy Designated Named Person for Safeguarding adults in Name of Organisation is:

Rabbi Dr Harvey Belovski
T: 020 8343 5678
M: 07932 669 195

They should be contacted for support and advice on implementing this policy and procedures.

University Jewish Chaplaincy – Adult Safeguarding Procedures

3. Service Provision

University Jewish Chaplaincy provides aservice to university students. These procedures have been designed to ensure the welfare and protection of any adult who accesses services provided by University Jewish Chaplaincy. The procedures recognise that adult abuse can be a difficult subject for workers to deal with. University Jewish Chaplaincy is committed to the belief that the protection of vulnerable adults from harm and abuse is everybody’s responsibility and the aim of these procedures is to ensure that all managers, trustees of the organisation, management committee members, staff and volunteers act appropriately in response to any concern around adult abuse.

4. Preventing Abuse

University Jewish Chaplaincyis committed to putting in place safeguards and measures to reduce the likelihood of abuse taking place within the services it offers and that all those involved with University Jewish Chaplaincy will be treated with respect.

Therefore this policy needs to be read in conjunction with the following policies:

  • Complaints
  • Privacy
  • Safer Recruitment

University Jewish Chaplaincyis committed to safer recruitment policies and practices for paid staff, trustees and volunteers. This may include DBS disclosures for staff and volunteers, ensuring references are taken up and adequate training on Safeguarding adults is provided for staff and volunteers.

Management and trustees will be required to provide two references and where appropriate have a valid Disclosure and Barring Service (DBS).

The organisation will work within the current legal framework for reporting staff or volunteers that are abusers.

Service users will be encouraged to become involved with the running of the organisation. Information will be available about abuse and the complaints policy and safeguarding adults policy statement will be available to service users and their families.

5. Recognising the signs and symptoms of abuse

University Jewish Chaplaincyis committed to ensuring that all staff, the management, trustees and volunteers undertake training to gain a basic awareness of signs and symptoms of abuse. University Jewish Chaplaincy will ensure that the Designated Named Personand other members of staff, trustees and volunteers have access to training around Safeguarding Adults.

Abuse includes:

  • Physical abuse:including hitting, slapping, punching, burning, misuse of medication, inappropriate restraint.
  •  Sexual abuse:including rape, indecent assault, inappropriate touching, exposure to pornographic material.
  • Psychological or emotional abuse:including belittling, name calling, threats of harm, intimidation, isolation.
  • Financial or material abuse:including stealing, selling assets, fraud, misuse or misappropriation of property, possessions or benefits.
  • Neglect and acts of omission:including withholding the necessities of life such as medication, food or warmth, ignoring medical or physical care needs.
  • Discriminatory abuse:including racist, sexist, that based on a person’s disability and other forms of harassment, slurs or similar treatment.
  • Institutional or organisational:including regimented routines and cultures, unsafe practices, lack of person-centered care or treatment.

Abuse may be carried out deliberately or unknowingly. Abuse may be a single act or repeated acts.

People who behave abusively come from all backgrounds and walks of life. They may be doctors, nurses, social workers, lawyers, staff members, volunteers or others in a position of trust. They may also be relatives, friends, neighbours or people who use the same services as the person experiencing abuse.

6. Designated Named Person for safeguarding adults

University Jewish Chaplaincyhas an appointed individual who is responsible for dealing with any Safeguarding adults concerns. In their absence, a deputy will be available for workers to consult with. The Designated Named Person for Safeguarding adults within University Jewish Chaplaincy is:

Designated Named Person for Safeguarding: Sophie Dunoff

Work Telephone number: 020 8343 5678
Mobile Number: 07946 487 793

Deputy Designated Named Person for Safeguarding: Rabbi Dr Harvey Belovski  

Work Telephone number: 020 8343 5678
Mobile Number: 07932 669 195

Should The Designated Named Person For Safeguarding be unavailable then management committee members, trustees, staff or volunteers should contact the Deputy Designated Named Person For Safeguarding, if they are both unavailable then immediately contact the police and/or social services where applicable. See above for contact details.

The roles and responsibilities of the named person are:

  • To ensure that all staff including volunteers and trustees are aware of what they should do and who they should go to if they have concerns that a vulnerable adult may be experiencing, or has experienced abuse or neglect.
  • To ensure that concerns are acted on, clearly recorded and referred to trustees, the CEO, the police and/or social services.
  • To follow up any referrals and ensure the issues have been addressed.
  • Consider any recommendations from the Safeguarding adults process.
  • To reinforce the utmost need for confidentiality and to ensure that staff and volunteers are adhering to good practice with regard to confidentiality and security. This is because it is around the time that a person starts to challenge abuse that the risks of increasing intensity of abuse are greatest.
  • To ensure that staff and volunteers working directly with service users who have experienced abuse, or who are experiencing abuse, are well supported and receive appropriate supervision.
  • If appropriate staff or volunteers will be given support and afforded protection if necessary under the Public Interest Disclosure Act 1998: they will be dealt with in a fair and equitable manner and they will be kept informed of any action that has been taken and it’s outcome.

7. Responding to people who have experienced or are experiencing abuse

University Jewish Chaplaincyrecognises that it has a duty to act on reports, or suspicions of abuse or neglect. It also acknowledges that taking action in cases of adult abuse is never easy.

How to respond if you receive an allegation:

  • Reassure the person concerned
  • Listen to what they are saying
  • Record what you have been told/witnessed as soon as possible
  • Remain calm and do not show shock or disbelief
  • Tell them that the information will be treated seriously
  • Don’t start to investigate or ask detailed or probing questions
  • Don’t promise to keep it a secret

If you witness abuse or abuse has just taken place the priorities will be:

  • To call an ambulance if required
  • To call the police if a crime has been committed
  • To preserve evidence
  • To keep yourself, staff, volunteers and service users safe
  • To inform the Designated Named Person in your organisation
  • To record what happened in the Safeguarding Log book. (appendix 1)

All situations of abuse or alleged abuse will be discussed with the Designated Named Person or their deputy. If a member of the management committee, a trustee, staff member or volunteer feels unable to raise this concern with the Designated Named Person then concerns can be raised directly with the police and/or adult social services where applicable. The alleged victim will be told that this will happen. This stage is called the alert.

If it is appropriate and there is consent from the individual, or there is a good reason to override consent, such as risk to others, a referral (alert) will be made to the police and/or adult social services.

If the individual experiencing abuse does not have capacity to consent a referral will be made without that person’s consent, in their best interests.

The Designated Named Person may take advice at the above stage from adult social services and/or the Police.

8. Managing allegations made against members of staff or volunteers

University Jewish Chaplaincywill ensure that any allegations made against volunteers or members of staff will be dealt with swiftly.

Where a member of staff/volunteer is thought to have committed a criminal offence the police will be informed. If a crime has been witnessed the police should be contacted immediately.

The safety of the individual(s) concerned is paramount. A risk assessment must be undertaken immediately to assess the level of risk to all service users posed by the alleged perpetrator. This will include whether it is safe for them to continue in their role or any other role within the service whilst the investigation is undertaken.

The Designated Named Person will liaise with social services and/or the police to discuss the best course of action and to ensure that University Jewish Chaplaincy’s disciplinary procedures are coordinated with any other enquiries taking place as part of the ongoing management of the allegation.

Please refer to our Complaints Policy for more procedural information.

9. Recording and managing confidential information

University Jewish Chaplaincy iscommitted to maintaining confidentiality wherever possible and information around Safeguarding adults issues should be shared only with those who need to know. For further information, please see University Jewish Chaplaincy’sprivacy policy.

All allegations/concerns should be recorded in the appropriate place. The information should be factual and not based on opinions, record what the person tells you, what you have seen and witnesses if appropriate.

The information that is recorded will be kept secure and will comply with data protection.

This information will be secured in a locked filing cabinet/ or on a password protected computer. Access to this information will be restricted to the Designated Named Person and senior management.

Refer to Safeguarding Alert Form, Appendix 1.

10. Reviewing policy and procedures

This Safeguarding adults Policy and Procedure will be clearly communicated to staff, trustees, volunteers, service users, parents and chaplains. The Designated Named Person will be responsible for ensuring that this is done.

The Safeguarding adults Policy and Procedures will be reviewed annually by the head office.The Designated Named Person for Safeguarding adults will be involved in this process and can recommend any changes. The Designated Named Person will also ensure that any changes are clearly communicated to staff, trustees and volunteers. It may be appropriate to involve service users in the review and service users and parents/chaplains need to be informed of any significant changes

Appendix 1

Appendix 2